Virtual data rooms

This category covers everything you need to know about virtual data rooms—what they are, how they function, and why they’re essential for modern businesses. With practical guides, expert commentary, and in-depth tutorials, we help you navigate the evolving VDR landscape with clarity and confidence.

Key data room terms

1. Role-based access control: Enables content access rights for predefined user roles admin, restricted admin, collaborative user, and guest.
2. Granular access permissions: Enable fine-tuned control of actions selected users can perform with selected files and folders.
3. Dynamic watermarking: Embeds unique, personalized watermarks to files depending on the file recipient.
4. Data encryption: Converts textual data into a cipher unreadable to unauthorized parties.
5. Information rights management (IRM) security: Controls access to files already downloaded or shared.
6. Screen capture blocking: Disables screen capture functionality in encrypted files.
7. Multi-factor authentication: Requires a user to provide more than one set of credentials to log into the data room.
8. Audit trail: Automatically logs all user actions and generates drill-down activity reports.
9. File redaction: Obscures and removes sensitive information from files.
10. Question and answer (Q&A): A set of features that automatically forward questions from collaborators to subject-matter experts.
11. Version control: Maintains a history of file versions.

Navigating virtual data rooms

Our data room blog covers the following topics:

1. Virtual data rooms overview: market insights and VDR software reviews
2. VDR security features
3. Industry-specific VDR insights
4. Best practices for VDRs in M&A transactions
5. How-to guides to VDR use
6. Data room checklists