Virtual data rooms
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A virtual data room (VDR) is a security-first workspace for managing confidential business data.
Virtual data rooms are primary tools for organizing, coordinating, and executing mergers and acquisitions, IPOs, due diligence, and other data-rich business activities. Our data rooms blog provides helpful recommendations on using data rooms in business transactions.
Key data room terms
- Role-based access control: Enables content access rights for predefined user roles admin, restricted admin, collaborative user, and guest.
- Granular access permissions: Enable fine-tuned control of actions selected users can perform with selected files and folders.
- Dynamic watermarking: Embeds unique, personalized watermarks to files depending on the file recipient.
- Data encryption: Converts textual data into a cipher unreadable to unauthorized parties.
- Information rights management (IRM) security: Controls access to files already downloaded or shared.
- Screen capture blocking: Disables screen capture functionality in encrypted files.
- Multi-factor authentication: Requires a user to provide more than one set of credentials to log into the data room.
- Audit trail: Automatically logs all user actions and generates drill-down activity reports.
- File redaction: Obscures and removes sensitive information from files.
- Question and answer (Q&A): A set of features that automatically forward questions from collaborators to subject-matter experts.
- Version control: Maintains a history of file versions.
Navigating virtual data rooms
Our data room blog covers the following topics:
- Virtual data rooms overview: market insights and VDR software reviews
- VDR security features
- Industry-specific VDR insights
- Best practices for VDRs in M&A transactions
- How-to guides to VDR use
- Data room checklists
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