Home Dealroom Virtual Data Room Overview

Overall rating:




Free trial: 14 days

Year founded: 2013 Located: Chicago, IL, USA Website: dealroom.net
Ease of use
Average 4.1
Customer Support
Average 3.9
Ease of setup
Average 4.2

Global rankings

rank icon 4.3
rank icon 4.6
rank icon 4.5

Dealroom virtual data room software:
the complete guide

Dealroom is a data room provider that started as a small company in downtown Chicago in 2012. The provider caters to a variety of industries and use cases, including private equity, corporate development, investment banking, real estate, startups, IPOs, and venture capitals. Among its clients are global leaders, including AZEK, Emerson, Jamf, and Cadence Education.

Besides, DealRoom offers several products, among which are solutions for due diligence, M&A management, pipeline management, and post-merger integration. There’s also a virtual data room called FirmRoom

Let’s learn about the provider’s services, prices, pros, and cons in more detail.

Software screenshots

dealroom data room
dealroom data room
dealroom data room

Dealroom data room features


Two-Factor Authentications
Customizable document permissions
View-only access
Monitoring and reporting
Dynamic and static watermarking
Multiple Datacenter Locations
Data encryption
Detailed trails

User and data management

Drag and drop upload
Automatic index numbering
Roles assignment
Comments and tags


Search customization
Customized workflow
Branded interface

Pros and cons

Now let’s look at the advantages and disadvantages of the virtual data room.

  • User-friendliness: intuitive and easy-to-use interface
  • Industry-leading support: 24/7 support via chat, phone, and email
  • Requests management: priority flags, statuses, assignee, reviewer replies, and labels eliminate the need for Excel trackers
  • Reporting and analytics: audit reports for regulated and non-regulated industries
  • Integrations: the software can be integrated with other tools like Slack, Okta, Salesforce, and Office 365
  • 40% faster due diligence: no need for Excel spreadsheets, emails and frequent meetings, which streamlines communications and workflows
  • Download issues: occasional slow download speed
  • No multiple admins: limited flexibility in managing user roles and access levels within the platform
  • Few customization features: limited abilities to tailor the platform to specific business needs


There are three pricing plans for the data room software to cater to different needs and requirements:

Single Project Pipeline Execution Suite
Professional Enterprise
Price $1,295 —  $4,995 per month Starting at

$11,995 per year

Custom pricing on request
Best for 1 acquisition per year Multiple deals managed simultaneously Frequent acquirers (1-5 deals per year) Serial acquirers (5+ deals per year)
What’s included
  • 1 project 
  • Unlimited users
  • 5-250 GB of data storage
  • Unlimited data profiles
  • Unlimited users
  • 1 GB of data storage
  • 10 rooms 
  • Unlimited users
  • 20 GB of data storage
  • Unlimited rooms
  • Unlimited users
  • 50 GB — 10 TB of data storage
Check price

Security features

Dealroom’s customers leave positive feedback on its security — “The platform’s robust security measures and permissions settings have instilled confidence in our stakeholders, knowing that their sensitive information is protected.”

The virtual data room provider indeed offers a range of robust security features. Here are the most essential ones. To ensure only authorized users have access to the data room, Dealroom offers:

  • Two-factor authentication. It adds one more layer of verification beyond just a username and password.
  • Customizable document permissions. The feature provides control over access to specific information within the virtual data room.
  • Encrypted and protected data. Data encryption at rest and in transit prevents unauthorized access.
  • Strict ID protocol. Single-user ID and password protocols ensure strong data protection.

To protect data stored within the platform, the following tools were developed:

  • View-only access. Documents can be viewed but not downloaded, ensuring they’re not saved for later.
  • Document view restriction. Portions of documents can be restricted, allowing for safe collaboration.
  • Private cloud servers. Data can be stored in private cloud servers, which ensures only appropriate parties have access to it.
  • Watermarking. The tool prevents unauthorized sharing and tracks document origin.

DealRoom also has all necessary data center certifications for security and compliance, including:

  • SOC 1. It evaluates the effectiveness of internal controls related to financial reporting, ensuring the security and integrity of financial information within the organization.
  • SOC 2. It assesses the security, availability, processing integrity, confidentiality, and privacy of data within the organization.
  • HIPAA and ITAR compliance. Certifications ensure that data handling and security practices meet the specific requirements for handling sensitive healthcare or defense-related information, respectively.
  • ISO 27001. It focuses on information security management systems, assessing the organization’s practices for protecting information assets and managing potential risks.
  • GDPR. GDPR compliance ensures that the organization adheres to the data protection and privacy regulations outlined in the European Union’s GDPR framework.

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Comparison of the top 3 data rooms

ideals virtual data roomintralinks data roomdatasite dataroom
General business
Top use cases M&A, Finance, Life sciences and healthcare, Energy, Real estate, TechM&A, Finance, LegalM&A, IPO, Capital raising, Healthcare, Real estate
What users appreciate Excellent support, easy-to-use, encryption and security featuresEncryption, data analysis tool, supportReliable support, comfortable platform
Fence view
Granular access permissions 8 levels4 levels5 levels
Dynamic watermarking
Built-in redaction
Two-factor authentication
Advanced Q&A
Automatic reports subscription
Detailed audit trail
Auto-notifications about new activity
Custom branding
Live chat
Email support
Phone support


Where is Dealroom located?

Dealroom is located in Chicago, Illinois.

Is Dealroom free?

No, Dealroom charges $1,295+ per month for its services, depending on the pricing package. However, it offers a free 14-day trial, so users can test the platform and see if it meets their requirements.

How much does Dealroom cost?

There are three pricing packages:

  • Single Project. $1,295 —  $4,995 per month, best for one deal per year.
  • Pipeline. Starts at $11,995 per year, best for multiple deals managed simultaneously.
  • Execution Suite. Custom pricing, best for serial dealmakers.
Is Dealroom good for M&A?

Yes, DealRoom is a trusted and reliable platform for M&A. It offers secure M&A management tools that allow users to track deal flow, communicate with team members and third parties, assign responsibilities, and complete due diligence fast.

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