Home Intralinks Virtual Data Room Overview
intralinks data room

Overall rating:




Free trial: No

Year founded: 1996 Located: New York, USA Website: intralinks.com
Ease of use
Average 4.1
Customer Support
Average 3.9
Ease of setup
Average 4.2

Global rankings

rank icon 3.6
rank icon 4.1
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Intralinks virtual data room software:
the complete guide

Intralinks is a virtual data room provider that specializes in the energy, legal and financial industries. Intralinks’ clients in the energy industry range from companies in the oil and gas sector to those dealing with renewable energy sources. In the financial industry, Intralinks’ clients range from banking and securities to alternative investment companies.

Software screenshots

Intralinks data room features


Two-Factor Authentications
ISO/IEC 27001:2013 Certified
HIPAA Compliant Certified
99.9% Uptime Guarantee
Data Backup
Multiple Datacenter Locations

User and data management

Automatic Numerical Indexing
Document Version Control
Granular Document Permissions
View-Only Access
Document Access Expiry


Custom User Invitation Letter
Single Sign-On Integration
Managed Encryption Keys
Active Directory Integration

Pros and cons

According to clients’ reviews, the strong points of the Intralinks VDR include the fact that it’s secure, and user-friendly, and that it offers good customer support and pre-deal communication. Also, the virtual data room is easy to set up, and it can integrate with Zoom.

As regards the weak features of this virtual data room, some clients find the interface outdated and hard to use, though this is contradicted by those clients who do find the Intralinks platform user-friendly. The main con is the pricing structure. Clients feel it is complicated, and they are not pleased with the hidden costs such as the cost per media. Also, they feel the price offer is inconsistent, since it benefits clients who are paying more to use the software.

  • Well-implemented reports for practical document tracking
  • Fast document uploading, especially with large files
  • 24/7/365 customer support
  • Flexible Q&A tools
  • Helpful AI-based document redaction
  • Reliable document security features
  • Occasional automatic index numbering issues
  • Inefficient folder management due to complicated permissions
  • Performance issues and bugs
  • Tedious and time-consuming user experience


When it comes to pricing, the Intralinks data room provider offers only one plan, which includes an unlimited number of users, administrators, and data rooms. The pricing structure is based on the number of pages uploaded. For other kinds of media, such as video files, 1 GB counts as 15,000 pages.

There is a minimum project cost as well, but the more the client pays, the more flexible Intralinks is with the price, number of USBs, prolongation, extra storage, and the like. However, Intralinks’ pricing structure doesn’t encourage signing up for long-term contracts, since their pricing model progression is aggressive for the first 12 months and flat after. In most cases, Intralinks doesn’t offer a trial period for the prospective client to test out the platform.

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Security features

The security features of the Intralinks data room include one-click document sharing, watermarking, granular user permissions down to the document level, AI redaction, encrypted archiving, and in-region data storage and processing.

Among the document management features of this virtual data room are:

  • M&A workflow, a unique Intralinks feature that allows one-step document approval and automated publishing
  • bulk upload, renaming, and permissions for files and folders
  • auto-indexing
  • document templates
  • integrated AI document analysis

Top 3 data rooms software


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Comparison of the top 3 data rooms

ideals virtual data roomintralinks data roomdatasite dataroom
General business
Top use cases M&A, Finance, Life sciences and healthcare, Energy, Real estate, TechM&A, Finance, LegalM&A, IPO, Capital raising, Healthcare, Real estate
What users appreciate Excellent support, easy-to-use, encryption and security featuresEncryption, data analysis tool, supportReliable support, comfortable platform
Fence view
Granular access permissions 8 levels4 levels5 levels
Dynamic watermarking
Built-in redaction
Two-factor authentication
Advanced Q&A
Automatic reports subscription
Detailed audit trail
Auto-notifications about new activity
Custom branding
Live chat
Email support
Phone support


What is Intralinks data room?

Intralinks data room is a virtual data room (VDR) developed by Intralinks, an American virtual data room provider. Intralinks data room helps over 4 million customers collaborate and share critical files securely.

What is Intralinks used for?

Intralinks offers a secure environment where professionals can go through the entire transaction cycle, from team gathering and due diligence to deal closing and post-merger integration.

Intralinks virtual data room provides powerful tools to manage deals securely, including document redactions, granular access permissions, watermarking, and customer-managed keys.

Is Intralinks cloud-based?

Intralinks is a cloud-based virtual data room available on desktop and mobile devices. Users can access this data room in browsers and dedicated apps for iOS and Android. For optimal experience, Intralinks suggests using Chrome, Firefox, and Safari browsers.

Who are Intralinks competitors?

Intralinks competitors include leading virtual data room providers, such as iDeals, Datasite, DealRoom, Ansarada, DFIN Solutions, and others. Based on the IndustryARC report, iDeals, Intralinks, and Citrix Systems combined hold 35% of the VDR market value.

Is Intralinks encrypted?

Intralinks automatically applies AES 256-bit encryption to files at rest. When in transit, data is encrypted using 2048-bit RSA keys. Beyond that, enterprises can deploy customer-managed keys to protect hosted content and renew encryption keys anytime.

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