SecureDocs virtual data room software:
the complete guide

SecureDocs is a full-featured data room provider designed to help businesses share sensitive corporate documents securely. With its intuitive interface, bank-grade security, and unlimited document storage, SecureDocs is a trusted solution for industries like M&A, legal, and life sciences.

Unlike other cloud storage providers, SecureDocs offers flat-fee pricing, which makes it a cost-effective choice for companies handling a huge volume of documents. Its sophisticated security features, including 256-bit encryption, audit trail reporting, and multi-factor authentication, ensure that businesses can manage sensitive documents with confidence.

Security features

Security is at the core of SecureDocs virtual data room, ensuring that sensitive corporate documents are fully protected with sophisticated security features that meet the highest industry standards.

From data encryption to multi-factor authentication, SecureDocs data room provides a secure, full-featured data room with advanced controls, audit trail, and robust access control measures.

SOC 2®, type 2 compliance

As a trusted virtual data room, SecureDocs data room is SOC 2®, Type 2 compliant, demonstrating that its security protocols adhere to the most rigorous industry standards. This independent audit assesses non-financial reporting controls related to security, availability, confidentiality, processing integrity, and privacy. Businesses handling business valuations, lifecycle management company operations, or M&A transactions can trust SecureDocs for top-tier data protection.

Amazon Web Services (AWS) data center

Your company’s sensitive data is protected through Amazon Web Services (AWS) data centers, which provide world-class security, including:

• Segmentation & firewalls – Prevents unauthorized access.
• Intrusion detection – Monitors and prevents threats in real time.
• Electronic key cards & biometric hand scans – Restricts physical access to authorized personnel.
• On-site security officers – Protects data centers 24/7, 365 days a year.
• ISO 27001 certification – Ensures compliance with international data security standards.

SecureDocs virtual data room hosts its services in its AWS data center located in the United States, Ireland, and Germany, giving businesses the flexibility to store their data in either the U.S. or Europe.

Advanced data encryption

All data stored within the SecureDocs data room is protected using 256-bit encryption, ensuring confidentiality both in transit and at rest.

• TLS 1.2 with TLS 256-bit symmetric encryption & 2048-bit key agreement – Provides secure connections.
• Bcrypt password encryption – Passwords are masked, salted, and encrypted to enhance security.
• User permissions – Users are assigned permission-based roles to control document access.

Multi-layered access control & authentication

Security at SecureDocs data room extends beyond data encryption to ensure only authorized individuals can access sensitive corporate documents.

• Two-factor authentication (2FA) – Enhances protection against unauthorized logins.
• Multi-factor authentication (MFA) – Further safeguards access to confidential documents.
• SAML 2.0 / Single Sign-On (SSO) – Enables easy password management, eliminating the need for multiple logins.
• No back-end access – Unlike other cloud storage solutions, SecureDocs does not retain back-end access to user data.

Audit trail reporting & activity tracking

Transparency is crucial in each cloud solution, and SecureDocs ensures administrators have complete visibility with audit trail reporting and audit log reports built into the data room.

• Real-time statistics – Track who is accessing which documents.
• Customizable audit log reporting – Generate scheduled reports for compliance.
• Filter activities – Analyze document uploads, downloads, and user engagement.

Reliability & privacy protection

SecureDocs is recognized as a leading virtual data room provider with 99.9% uptime, ensuring businesses never lose opportunities due to downtime.

• One-click privacy blind – Instantly hides sensitive data on active screens.
• Document notifications – Keeps users informed about changes in the corporate repository.
• Restrict access & permission-based user roles – Ensures confidential documents remain protected.

With its secure storage, unlimited users, and industry-leading security features, SecureDocs provides a full-featured data room solution that businesses can trust.

Pricing

The Securedocs data room provider provides a transparent, fixed-fee pricing policy.

The 3-Month Plan is suitable for short-term projects. The plan includes storing, sharing, M&A data tracking, bankruptcy, and asset sale features. The cost is $400 per month — billed quarterly. A 14-day free trial is also available.

The 12-Month Plan better suits long-term projects and builds secure corporate storage for future deals. If there is a chance that a deal will last more than three months, then the 12-Month Plan is the better choice. The plan is priced at $250 per month — billed annually. A 14-day free trial is also available.

The third pricing plan is the Volume Packages Plan. It best suits those who manage many transactions simultaneously and need a safe, organized workspace. Contact Securedocs directly for a personalized quote.

Unique features

SecureDocs stands out from other cloud storage providers with its unique features designed to streamline document management and expedite deal management in the data room.

Here’s how SecureDocs achieves it:

• Built-in electronic signature: Sign documents directly within the platform.
• Customizable dashboards: Tailor the interface to suit your workflow.
• Advanced search: Quickly locate documents with powerful search capabilities.
• Bulk user invite: Add multiple users at once for faster onboarding.
• Real-time user statistics: Gain valuable insights into user activity.

These features make SecureDocs a versatile and user-friendly virtual data room.

Customer support

SecureDocs offers unlimited customer support to ensure users have immediate access to assistance whenever needed.

• Leading support team: Available 24/7 via phone, email, or chat.
• Mobile versions: Access SecureDocs support on iOS and Android desktops.
• Document notifications: Stay updated with real-time alerts in the data room.
• Active screen sharing: Resolve issues faster with screen-sharing capabilities.

Document management

SecureDocs simplifies document management with a suite of tools designed for efficiency and security.

• Drag-and-drop functionality: Easily upload and organize documents in the data room.
• Customizable document branding: Maintain brand consistency across all files.
• Document lifecycle management: Track documents from creation to archiving.
• Auto-notifications: Keep teams informed of updates.
• Access control: Restrict access to sensitive files with pin codes and user permissions.

Pros and cons

The Securedocs’s virtual data room advantages include ease of use that features drag-and-drop and scan uploads. The provider also offers an unlimited number of users and storage. Additionally, technical support is available around the clock.

Clientele and case studies

SecureDocs data room provider serves a diverse range of industries, including private equity, life sciences, M&A advisory firms, and technology startups.

Major clients

Various private equity, life sciences, M&A advisory firms, and technology startups rely on SecureDocs for storage, expedited deal management, and features that streamline complex transactions and compliance processes.

SecureDocs’ clients highly praise the platform’s ease of use, security, and customer service:

• Ease of use: Users appreciate the platform’s intuitive interface, noting that setting up data rooms, uploading documents, and managing user permissions are straightforward processes.
• Robust security: The platform’s comprehensive security measures, including granular document permissions and advanced encryption, are highly valued by clients handling sensitive information.
• Responsive customer support: Clients commend SecureDocs for its prompt and helpful customer service, which enhances the overall user experience.

Case studies

SecureDocs virtual data room has helped numerous companies enhance their document security, streamline due diligence, and accelerate fundraising efforts.

• TVC Capital – Seamless due diligence & deal execution
  TVC Capital, a growth equity firm, used SecureDocs data room to manage due diligence efficiently during acquisitions and investments. The firm benefited from SecureDocs’ security, permission-based user roles, and audit trail, which helped track document access and investor engagement.
• PlantForm – Securing strategic partnerships in life sciences
  Biotechnology company PlantForm used SecureDocs data room to protect its sensitive documents and facilitate negotiations with international partners. The platform’s encryption, multi-factor authentication, and real-time user statistics ensured that PlantForm’s sensitive research data remained secure throughout licensing discussions.
• Immunomic Therapeutics – fast-tracking a $300M deal
  Immunomic Therapeutics leveraged SecureDocs data room to organize investor materials, conduct due diligence, and close a $300M licensing deal. The user-friendly interface, electronic signature, and new document notifications enabled seamless collaboration with stakeholders, reducing deal timelines significantly.

SecureDocs is a top-tier virtual data room offering a secure, user-friendly interface for managing and sharing sensitive business documents. With its unlimited storage, transparent pricing, and robust security, it’s the best data room for businesses looking to streamline document management and protect sensitive documents.

Whether you’re handling business valuations, M&A deals, or legal cases, SecureDocs provides the tools and unlimited customer service you need to succeed.